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Posted : Wednesday, January 31, 2024 07:15 PM
Position Summary:
Our Indianapolis, IN office has an opportunity for an experienced Legal Practice Assistant to join our Labor & Employment practice.
On a day-to-day basis, works under the direction of attorneys to whom the Practice Assistant is assigned.
Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a fast paced, team-oriented environment.
This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to others as assigned.
Essential Functions: Preparing Documents: Using word processing and document management software, the Practice Assistant processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group.
Processes Mail: Reviews and routes incoming mail and fax communications.
Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required.
Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
Maintains Files: Sets up, organizes, and maintains paper and electronic files in compliance with internal policies.
Timekeeping, Expense Reporting, Billing: Prepares time entries for assigned attorneys and submits in a timely manner.
Prepares expense reimbursement and disbursement requests.
Assists attorneys with review of pre-bills / invoices.
Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville Client Interaction: Answers phone calls, assists attorneys with scheduling conference calls, and monitors email traffic from clients for urgent matters.
Provides General Administrative Support.
Requirements: 10+ years of experience as a litigation practice assistant/secretary – employment litigation experience is a plus Must have in-depth knowledge of federal and local rules.
Must have strong proficiency with e-filing in state and federal courts Accurate typing of at least 70 words per minute.
Strong computer proficiency in the use of MS Office, document management and database software.
Excellent time management skills and the ability to prioritize workload and efficiently handle multiple projects with competing deadlines, and demonstrate flexibility and initiative in anticipating what needs to be done Time management skills Excellent written and verbal communication skills.
Superior organizational skills including filing, calendaring, and proofreading.
Please note, we are not working with outside recruiters for this position.
Benefits: Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Teladoc (24/7 access to a doctor by phone or online video), Tuition Reimbursement and an Employee Assistance Program.
Firm Overview: Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters.
Premier client service, as outlined in the firm’s Client Pledge, is one of the firm’s top priorities and a cornerstone of its core values.
U.
S.
News – Best Lawyers® “Best Law Firms” has named Ogletree Deakins a “Law Firm of the Year” for 11 consecutive years.
In 2022, the publication named Ogletree Deakins its “Law Firm of the Year” in the Employment Law – Management category.
Ogletree Deakins has more than 950 attorneys located in 55 offices across the United States and in Europe, Canada, and Mexico.
The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.
S.
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments and strongly encourage the interest of diverse candidates in the firm.
Equal Opportunity Employer.
On a day-to-day basis, works under the direction of attorneys to whom the Practice Assistant is assigned.
Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a fast paced, team-oriented environment.
This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to others as assigned.
Essential Functions: Preparing Documents: Using word processing and document management software, the Practice Assistant processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group.
Processes Mail: Reviews and routes incoming mail and fax communications.
Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required.
Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
Maintains Files: Sets up, organizes, and maintains paper and electronic files in compliance with internal policies.
Timekeeping, Expense Reporting, Billing: Prepares time entries for assigned attorneys and submits in a timely manner.
Prepares expense reimbursement and disbursement requests.
Assists attorneys with review of pre-bills / invoices.
Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville Client Interaction: Answers phone calls, assists attorneys with scheduling conference calls, and monitors email traffic from clients for urgent matters.
Provides General Administrative Support.
Requirements: 10+ years of experience as a litigation practice assistant/secretary – employment litigation experience is a plus Must have in-depth knowledge of federal and local rules.
Must have strong proficiency with e-filing in state and federal courts Accurate typing of at least 70 words per minute.
Strong computer proficiency in the use of MS Office, document management and database software.
Excellent time management skills and the ability to prioritize workload and efficiently handle multiple projects with competing deadlines, and demonstrate flexibility and initiative in anticipating what needs to be done Time management skills Excellent written and verbal communication skills.
Superior organizational skills including filing, calendaring, and proofreading.
Please note, we are not working with outside recruiters for this position.
Benefits: Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Teladoc (24/7 access to a doctor by phone or online video), Tuition Reimbursement and an Employee Assistance Program.
Firm Overview: Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters.
Premier client service, as outlined in the firm’s Client Pledge, is one of the firm’s top priorities and a cornerstone of its core values.
U.
S.
News – Best Lawyers® “Best Law Firms” has named Ogletree Deakins a “Law Firm of the Year” for 11 consecutive years.
In 2022, the publication named Ogletree Deakins its “Law Firm of the Year” in the Employment Law – Management category.
Ogletree Deakins has more than 950 attorneys located in 55 offices across the United States and in Europe, Canada, and Mexico.
The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.
S.
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments and strongly encourage the interest of diverse candidates in the firm.
Equal Opportunity Employer.
• Phone : NA
• Location : 300 N Meridian St, Indianapolis, IN
• Post ID: 9046203646
