Sales Administrator

Position Summary: The Sales & Catering Administrative Assistant assists the sales & catering team by accurately and efficiently performing the execution and coordination of all sales & catering functions.
The Sales & Catering Administrative Assistant reports directly to the Director of Sales & Marketing.
Knowledge, Skills & Competencies: - Proven experience as a Sales Admin, Sales Support Coordinator, or similar role - Strong organizational and multitasking skills - Excellent communication and interpersonal abilities - Proficiency in MS Office-Word, Excel & PowerPoint - Proficiency in Delphi - Attention to detail - Ability to work independently and effectively in a fast-paced environment Core Responsibilities: - Support the sales & catering team with administrative tasks - Perform job according to standard operating procedures - Answer telephone inquiries and qualifying business to assign to the appropriate Manager - Coordinate sales meetings and schedules - Prepare and distribute sales reports - Provide exceptional customer service and hospitality to all guests and clients - Collaborate with other departments to ensure smooth sales operations - Maintain organized sales records and filing system - Create conference center door signs for groups in meeting rooms as well as maintain the reader board in the lobby with all group functions - Order office supplies for the sales office as directed by the DOSM - Prepare sales kits - Complete sales proposals, contracts, BEOs, and banquet checks - Make copies of room contracts, group resumes and rooming lists, BEO's, daily reports and client evaluation forms and other items as required; distribute to the appropriate departments